Project Overview
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Project Type：
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The 2025 UCI Road World Championships |
| Built Year: | 2025 |
| Built Duration: | 3 Weeks |
| Tent Size: | Total: 17 units (Max: 20×60×4m) |
| Location: | Kigali Convention Centre (located at KN 5 Rd, Kigali, Rwanda) |
Project Background
The 2025 UCI Road World Championships took place in Africa for the first time. Kigali in Rwanda became the host city for this major international cycling event. Facing tight deadlines for event preparation, the organizers planned to set up temporary support facilities at the Kigali Convention Centre. These spaces were designed for event operations, media reception, and audience services.
The project called for 17 tents in total, including arcum tent, pagoda tent, and A-Frame tent models. Sizes ranged from 20x60x4 and 20x15x5 all the way down to 10x15x4, 5x5x2.6, and 3x3x2.5. Alongside the tents, we supplied flooring, fencing, electrical boxes, and truss systems. The entire build took place from August 28 to September 19, with our professionals on site providing hands-on guidance to keep everything running smoothly.
Why Sports Events Are Increasingly Using Temporary Structures
Large international sports events have higher and higher demands for venues. Traditional stadiums often struggle to build or adjust multiple functional areas in a short time. Temporary event structures help solve this problem. They offer flexible space layouts and much lower costs compared with permanent construction. This gives event organizers a more efficient option.
The following sections will look at two reasons why this solution is becoming more popular. One is a flexible space design. The other is cost control.
Flexible Space Design for Different Event Functions
Sports venues often need to handle many different tasks at once. Think about event operations, media work, VIP reception, and spectator services. Each area needs a different size and layout. Temporary fabric structures work well here because they are modular and can be expanded. Teams can mix and match them to fit any scene, creating multi-level layouts that suit the whole site.
The 2025 UCI Road World Championships in Rwanda are a great example. A total of 17 temporary tent structures went up at the Kigali Convention Centre. These included arcum tents, pagoda tents, and A-frame tents. Sizes ranged from a large 20x60x4 main space down to small 3x3x2.5 service points. That allowed for a very detailed division of functions. Flooring, fencing, electrical boxes, and truss systems were also added. Everything went up fast and could be adjusted on the fly to match the changing needs during the event.
Cost-Effective Solution for Large-Scale Sports Venues
Large sports events often require large-scale venue construction within a short period. If traditional permanent buildings are used, the upfront cost is high. Construction also takes a long time. Long-term maintenance adds extra expense. Large temporary structures use reusable materials and standardized installation methods. Overall, construction and operation costs can be reduced. Waste of unused resources is also minimized.
Specifically, aluminum alloy frames can be used for about 20 years and reused in multiple projects. PVC fabric covers usually last 3 to 5 years. They can be swapped out or upgraded quickly depending on the needs of each event. This helps organizers build high-quality spaces within a limited budget.
The UCI Road World Championships in Rwanda offer a clear example. The project used 17 tents of different sizes. Arcum tent, pagoda tent, and A-frame tent were combined in a standardized system. Flooring, fencing, power boxes, and truss systems were all configured as a unified setup, delivering multi-level space coverage and efficient resource reuse.
Functional integrity and stability were maintained throughout, while repeat construction costs dropped noticeably. Large sports events achieved a better balance between cost control and operational efficiency. It also created a more practical way to manage budgets and long-term asset use.
Challenges and Structural Solution
Temporary sports venues look like they can simply pop up and work right away. But every site hides two tough tests, uneven ground, and extreme time pressure. Structural engineers have to turn tricky terrain and tight deadlines into real methods within an almost zero margin for error window. These real-world hurdles have also led to temporary building solutions that fit sports events much better.
Uneven Ground and On-Site Leveling Difficulties
The ground at Kigali Convention Centre in Rwanda was far from perfectly flat. That created a real headache for the 2025 UCI Road World Championships temporary setup. The site requires a large number of tents. Each one had to be leveled individually because the ground was uneven.
Luckily, the client had their own construction crew, and our engineers stayed on site to guide them. Different tents have different leveling solutions. The big arcum tent used a cassette floor system to handle the ground differences, while the small pagoda tents relied on adjustable bases for quick leveling.
The whole project ran for just about three weeks, from late August to mid-September. Fences, power boxes, and truss systems were also installed during the same period. The client was very happy with the result, even though the schedule was super tight. Matching the right tent type with a proper leveling plan makes a huge difference on rough ground, no matter how short the deadline is.
Tight Installation Timeline
The Rwanda UCI project had a super-tight build window from late August to mid-September. Seventeen tents plus all supporting facilities had to go up during that period. Arcum, pagoda, and A-Frame tents were all being built at the same time. Floors, fences, power boxes, and trusses needed to fit in between. The ground was uneven, so every tent required leveling before anything could start. This ate up even more time on site.
Different tent sizes brought their own challenges. The big 20 by 60 meter structures needed ground leveling done early during main assembly. Small Pagoda tents went up fast one by one, but there were so many of them that coordination got tricky.
The team divided the site into zones. The client’s crew handled the main build while our engineers stayed on site to check progress and provide guidance. That cuts down on rework a lot. Modular temporary structures really shone here with fast delivery and quick assembly. The entire venue was ready on schedule despite the crazy timeline.
Outcome
The preparation for the 2025 UCI Road World Championships project in Rwanda was successfully completed in about three weeks. A total of 17 tents, including arcum, pagoda, and A-Frame structures, were delivered together with all supporting facilities.
The client’s own team worked closely with Shelter Structures’ on-site engineers, which helped keep the work efficient under a tight schedule. The final result met expectations and also proved the reliability and stability of modular temporary structures for events in complex site conditions.
This flexible and fast deployment solution can also be used for personal retreat and short-term space planning. With the right structure setup, it can create a comfortable space for private time or short breaks. For more custom solutions, contact Shelter Structures to make space planning easier and more efficient.
