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Home -- Blogs -- How to Keep Your Wedding Tent Cool During Summer Days (6 Ways)

How to Keep Your Wedding Tent Cool During Summer Days (6 Ways)

Benjamin

Executive Manager: Plays a crucial role in strategic decisions and business growth.

Updated: May 24, 2024
Published: May 22, 2024

Planning an outdoor wedding in the summer can feel like a risky move. The season's heat and humidity put your beautiful event at the mercy of Mother Nature. But taking the party outside comes with irresistible benefits, too—gorgeous weather, sunset ceremonies, outdoor photo backdrops—so it's no wonder summer weddings are so popular. The key is finding ways to keep your wedding tent, and guests cool even during the hottest part of the day. You can pull off the warm-weather wedding of your dreams with smart tent placement, portable AC units, fans, and more.

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1. Strategic Tent Placement Makes All the Difference

Your tent setup can work with or against you when battling summer heat. Simply orienting your tent to take advantage of shade and breezes can make a big impact. Consider the sun's movements and likely wind direction when laying out your tent and reception seating. Position the tent to take advantage of the cooling shade in the afternoon. For example, placing the tent on the east side of a grove of trees provides welcome shade for an evening reception. Orienting the tent to benefit from prevailing winds can also encourage air movement. Avoid trapping your tent between structures or blocking natural breezes.

The tent and dance floor placement also matter. Allow space between the main tent and the dance floor to promote air circulation. Position them to take advantage of shade and natural wind channels. If possible, set up your tent on a site with grass or dirt rather than asphalt or concrete, as those hard surfaces radiate more heat upward. Careful tent placement alone can shave off a few degrees.

2. Portable ACs Are a Powerful Ally

Portable air conditioning units provide focused cooling power for your wedding tent. They are one of the most effective options for directly combating summer heat. Look for commercial-grade portable ACs capable of cooling larger spaces. Size the units based on your tent dimensions, factoring in the number of expected guests. The machines conveniently roll into place and require no permanent installation.

Strategically place portable ACs around the tent perimeter to create cooling zones. Position units near entrances, the dance floor, head table, cake table, and bar to target key areas. If your tent has high peak ceilings, position the units higher on platforms to better circulate the cool air downward.

Keep in mind that portable ACs require access to electricity and must vent hot air outside your tent. Work with your tent provider to plan suitable power access and discuss vent hose positioning. Maintaining the units is also essential—empty water collection tanks regularly so the ACs run efficiently. Used wisely, these movable workhorses beat the heat

How Much Does a Tent Wedding Cost

3. Set the Fans in Motion

Simple yet mighty, electric fans offer an affordable and minimally intrusive way to keep air circulating in your tent. Set floor, pedestal, and hanging fans around the perimeter and in problem spots where air tends to stagnate. Position adjustable fans to aim cooling breezes toward guests rather than blowing directly on them at close range.

Consider renting large commercial fans designed to keep air moving in big tops and outdoor venues. Some tent companies provide fan rentals specifically for this purpose. Oscillating tower fans on raised platforms also effectively mix the air column in tall peak tents. Just take care not to position fans where they will interfere with dining, the band, or people maneuvering around the dance floor. Promoting constant gentle air movement goes a long way toward combating the muggy “greenhouse effect” under tents.

4. Embrace Shade for Outdoor Comfort

Shade is your best friend for outdoor summer events. Take advantage of shade trees surrounding your venue and maximize shade options under your wedding tent itself. Some tents feature interior "shade bands" along the roof perimeter that reduce heat gain by blocking overhead sun exposure. Opt for sidewalls with UV-blocking abilities. Sidewalls also allow you to generate a cooling cross breeze through the tent.

For the ultimate reception tent comfort, consider renting a pole tent with open sides rather than enclosing the tent completely. An open-sided pole tent provides significant ventilation while still offering overhead shelter. Drape the tent perimeter with cascading curtains that filter sunlight and soften the open sides while allowing air to circulate. This creates a comfortable covered outdoor space prime for summer events.

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5. Provide Guests with Personal Cooling Options

Don't forget about directly cooling your guests as needed. Set up a self-serve water and beverage station so people can stay hydrated—dehydration intensifies overheating. Offer custom drink stirrers featuring mini fans for portable cooling. Hand out traditional paper fans for guests to generate their own breeze. Have icy cold wet towels available to place on the neck or face to cool down. Supply portable mini mister fans that mist a light spray for instant evaporative cooling. Providing these personal touches helps your guests beat the heat.

6. Keep the Menu Light and Bright

What's on the menu can also help you cultivate a cool vibe under the tent. In hot weather, appetites often wane, so avoid heavy, warming foods. Instead, serve energizing dishes with crisp, fresh flavors. Start with a bright garden salad or cool gazpacho soup. Follow up with refreshing fruit sorbets for dessert rather than heavy cakes and custards. Pineapples, berries, citrus fruits, cucumbers, fresh herbs, and greens all evoke a light summery feel. Serve beverages like iced tea, lemonade, and cool mint infusions. Your fare needn’t be boring—have fun creating a cool weather menu that thrills guests’ palates.

With smart tent placement, cooling equipment, shade options, and more, you can pull off the summer wedding of your dreams, and heat and humidity will be darned. Don’t let the dog days stop you from celebrating under the open sky. With a cool, comfortable environment, you and your guests will make treasured memories. Just remember to provide icy cold drinks for the post-nuptial photos in the sun. Cheers to outfoxing the summer heat on your big day!

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Contact Us

Make On-Demand Space Solutions Easier, Faster

SHELTER has a great team of skilled architects ready to support your project or Event at any time.

When you’re ready to start your next business, get in touch with us now, and our architects will get back to you with a quote as soon as possible.

Business Email

      [email protected]

Phone Number

      USA: +1 713-386-9281

        CN: +86 13928858552

No.1 Huanghe Section,Songshan Road, Chao Tian Industrial Zone,Shilou Town Panyu District,Guangzhou