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Home -- Blogs -- How Much to Rent a Party Tent

How Much to Rent a Party Tent

Jason

Jason is an acclaimed architect in large tent design, known for integrating cutting-edge, sustainable architecture into his tent structures.

Published: May 20, 2024

Introduction

When you need a shelter for temporary accommodation or holding a temporary activity, you may rent a tent. However, the party tent rental costs will depend on a variety of factors. The size, type, location, and so on, will influence the price of party tent rental. The reference prices for party tent rental will be put forward in the context below owing to those factors.

Price for Renting a Party Tent By Size

The party tent rental costs can vary based on some factors such as size, time of rental, and capacity. It is obvious that the larger the size of the tent, the more expensive the tent is, and the more capacity the tent has. As a rough estimate, a party tent rental prices typically range from $1 to $10 or more per square feet, but keep in mind this is just for the basic structure of the tent rental. Due to different sizes, here are some approximate reference prices:

 

Small Tent (10' x 10' to 20' x 20'):

  • Usage Scenarios: An Intimate Gathering of Friends or a Small Family Reunion
  • Daily Rental: $50 - $150
  • Weekend Rental (Friday to Sunday): $100 - $300
  • Standing Capacity: 10-50 People
  • Seated Capacity (with Round Tables): 10-20 People
  • Seated Capacity (with Banquet Tables): 8-16 People
Backyard Party Tent
Frame Tent For Outside & Outdoor Tents

Medium Tent (20' x 20' to 40' x 60'):

  • Usage Scenarios:Barbecue Parties, Birthday Celebrations, Graduation Parties, Anniversary Gatherings, Holiday Events
  • Daily Rental: $150 - $400
  • Weekend Rental (Friday to Sunday): $300 - $800
  • Standing Capacity: 50-300 People
  • Seated Capacity (with Round Tables): 40-120 People
  • Seated Capacity (with Banquet Tables): 32-96 People

Large Tent (30' x 40' to 40' x 60'):

  • Usage Scenarios: Wedding Receptions, Company Picnics, Team-Building Retreats, Charity Galas and Fundraisers, Music Festivals and Concerts
  • Daily Rental: $400 - $800
  • Weekend Rental (Friday to Sunday): $800 - $1600
  • Standing Capacity: 200-600 People
  • Seated Capacity (with Round Tables): 160-320 People
  • Seated Capacity (with Banquet Tables): 120-240 People
Pole Tents &wedding Tents
Pole Tents &wedding Tents

Extra-Large Tent (40' x 60' and above):

  • Usage Scenarios: Luxury Weddings, High-Profile Corporate Galas, Major Music Festivals, Grand Gala Dinners, Celebrity Parties, Product launches, or Private Gatherings
  • Daily Rental: $800 - $1500+
  • Weekend Rental (Friday to Sunday): $1600 - $3000+
  • Standing Capacity: 500+ People
  • Seated Capacity (with Round Tables): 400+ People
  • Seated Capacity (with Banquet Tables): 300+ People

The Other Factors Influencing Party Tent Rental Costs

In addition to the size factors mentioned above, there are other six influence factors of party rental. They are tent type, location, installation costs, additional features, customization, brand, insurance, and permits. Some fees may not be included in the rental fee. You should pay attention to the points I mentioned below.

Tent type

Different types of tents require different amounts of materials, textures, and structures, resulting in different party tent rental costs. The most popular party tents on the market today are probably these three, which are the basic frame tent, the pole tent and the clear span tent.

1. Basic Frame Tent

A basic frame tent is supported by a framework of aluminum or steel poles, with a fabric canopy tensioned over the frame. It typically has no center poles, offering unobstructed space inside and versatility in layout. Frame tents are suitable for various events and can be installed on different surfaces.

Reference Rental Costs: Rental costs for basic frame tents can vary depending on factors such as size, location, duration, and additional services provided. On average, rental costs for frame tents range from $200 to $800 per day for smaller sizes (e.g., 20' x 20') and can go up to $1,500 or more per day for larger sizes (e.g., 40' x 60').

Frame Tent For Outside & Outdoor Tents (2)

2. Pole Tent:

A pole tent features a center pole supporting the canopy, with additional perimeter poles around the edges. They have a traditional aesthetic with high peaks and sweeping curves. Pole tents are typically installed on grass or soft ground and are suitable for outdoor events like weddings, festivals, and parties.

Reference Rental Costs: On average, rental prices for pole tents range from $150 to $600 per day for smaller sizes(e.g., 20' x 20') and can go up to $1,000 or more per day for larger sizes(e.g., 40' x 60').

Shelter 10*10 Canopy Pole Tents

3. Clear Span Tent:

A clear span tent, also known as a structure tent or marquee tent, features a clear span design without interior columns or support. They are supported by a rigid framework of aluminum or steel beams and offer unobstructed interior space. Clear span tents are suitable for a wide range of events and can be installed on various surfaces.

Reference Rental Cost: Rental costs for clear span tents tend to be higher due to their larger size and additional features. On average, rental prices for clear span tents range from $500 to $2,000 or more per day for smaller(e.g.,30' x 40') to medium sizes(e.g.,50' x 70'). Larger size(e.g.,80' x 100') clear span tents may cost $3,000 or more per day, depending on the size and customization options.

Clear Wedding Frame Tents 4

Location

Party tent rental costs can vary significantly depending on the region or city. For example, renting a tent in a metropolitan area might be more expensive than in a rural area due to differences in demand, availability, and operating costs.

1. Suburban Area: Prices may be lower, with a basic 20'x20' tent costing around $150 - $300 per day.

2. Metropolitan Area: Prices may be higher, with the same tent costing $300 - $500 per day.

 Installation Costs

Some rental suppliers include delivery, setup, and takedown services in their party tent rental costs, while others charge additional fees. So you should pay attention to whether the installation costs are included in the rent or not.

1. Delivery and Setup: $50 - $200 (depending on distance and complexity)

2. Takedown: Often included in the rental price but may incur an additional fee if not included.

Additional Features

Party tent rental costs escalate with added features like flooring, lighting, and custom decoration.

1. Flooring (per square foot): $0.50 - $2.00

2. Lighting Package: $200 - $500 (for deluxe lighting)

3. Custom Decoration: This varies widely based on the extent of customization and materials used. It could range from a few hundred to several thousand dollars.

Deluxe Lighting Party Tent

Customization and Brand

As we all know, well-known brands have a prestigious reputation. So the quality of tents is more guaranteed and the aesthetic features of their customized designs are more popular with the public.

However, the rental costs of high-end or custom-designed tents from well-known brands are often expensive. Becuase they may come with a premium price tag compared to standard models and they may cost 30%-50% more than generic models of the same size.

Insurance and Permits

Depending on local regulations and the rental company's policies, you may need to obtain permits or insurance coverage for the tent rental, which can add to the overall cost.

1. Permit Fees: $50 - $200

2. Insurance Coverage: 5%-15% of the total rental cost

Keep in mind that these are general reference prices and actual costs may vary based on specific circumstances, market conditions, and rental companies. It's always a good idea to request quotes from multiple vendors and inquire about any additional fees or discounts before making a decision.

Pros and Cons of Party Tent Rental

The idea behind renting a party tent is that you have a temporary need. Perhaps you are going to hold a birthday party or a picnic party. It may not seem worth the extra money to purchase a tent. However, there are also some cons on party tent rental. You should consider whether it is suitable for renting a party tent owing to your demands.

Pros:

1. Cost-Effective: If you just hold a one-time event, renting a tent is more cost-effective.

2. No Storage Required: You don't need to find a specific place to store the tents. You can just give it back after use.

3. No Costly Long-Term Maintenance: You don't need to spend money on long-term cleaning and maintenance. Some tents have special cleaning methods, and tents will naturally be damaged if you use them for a long time.

Cons:

1. High Cost for Frequent Tent Rental: If a certain type of event is held frequently and tents are rented each time, the cost will be higher. For example, tent rental is not suitable for organisers who frequently hold outdoor weddings or concerts.

2. Booking in Advance: You ought to consider whether the delivery time and installation time will influence the party holding time or not. To avoid delaying your party, you need to book your tent in advance.

3. Risk of Damage Compensation. During a party, party attendees may behave crazily, they may inadvertently damage the tent. So there is a risk of damage compensation.

If you use a tent frequently and want to ensure timeliness for your party event, purchasing a tent may be a good solution. Shelter is a solution provider which has been in the field of tents for 20 years and has profound industry expertise and R&D capabilities. It has a complete range of tents with superior quality and reasonable prices that may meet your needs. If necessary, contact us now.

Conclusion

Party tent rental costs in the market varies due to a number of factors, and different suppliers give different prices. This article mainly focus on factors such as size, tent type, installation cost, additional features, customisation and branding, insurance and licensing, etc., so as to explore their impact on the tent rental cost. And then reference rental costs are raised based on these factors. We hope that it will be helpful to you. In addition, when you rent a tent, in addition to considering the rental price, you should also focus on the professionalism and authority of the tent supplier, as well as after-sales service, so that you will have a better party tent rental experience. 

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Contact Us

Make On-Demand Space Solutions Easier, Faster

SHELTER has a great team of skilled architects ready to support your project or Event at any time.

When you’re ready to start your next business, get in touch with us now, and our architects will get back to you with a quote as soon as possible.

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      [email protected]

Phone Number

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No.1 Huanghe Section,Songshan Road, Chao Tian Industrial Zone,Shilou Town Panyu District,Guangzhou