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Home -- Blogs -- How Much Does an Event Tent Cost to Rent?

How Much Does an Event Tent Cost to Rent?

Jason

Jason is an acclaimed architect in large tent design, known for integrating cutting-edge, sustainable architecture into his tent structures.

Published: May 16, 2024

Introduction:

When you're putting together an event, it's crucial to have a grasp of the cost involved in setting up your venue, especially when it comes to renting tents. This article explores the costs associated with event tent rentals catering to gatherings both grand and in scale.

Rental prices for event tents vary widely, starting from around $150 per day for small size to more than $3,000 per day for larger and more elaborate designs. We'll guide you through the factors to consider when selecting the tent type, the various sizes available and any extra expenses that could impact your budget.

Event Tent Rental

Different Types of Event Tents and Their Rental Costs

Event tents have been available in various types, each with unique functions and corresponding rental costs. Here, you will find an overview of the most common tents used for events, including pole tents, frame tents, marquee tents, and structure tents. Understanding these will help you choose the right tent for your event and budget.

  • Pole Tent:Pole tents require center poles to support their roof. They provide a sweeping, elegant look, which is best for large weddings or other grand occasions. The presence of poles might impact the layout of your event, so consider this when planning your space.
    • Rental Cost for a 40x60 ft tent: Approximately $700 - $1,000 per day
  • Frame Tent:Frame tents do not require center poles, providing a clear and unobstructed space inside. This makes them exceptionally versatile for different layouts and surface types. They are perfect for occasions on difficult surfaces where stakes can not be easily used.
    • Rental Cost for a 40x60 ft tent: Approximately $800 - $1,200 per/day
  • Marquee Tent:Marquee tents resemble frame tents but often include stylish components like clear tops or wood interior walls. They are excellent for high-end occasions that require a touch of elegance. Marquee tents can also be set up as two-story structures to take full advantage of space.
    • Rental Cost for a 40x60 ft tent: Approximately $1,000 - $1,500 per day
  • Structure Tent:Structure tents are the most durable and steady, suitable for long-term installations and adverse climate conditions. They can be personalized with various add-ons to suit any event type, from corporate functions to large celebrations.
    • Rental Cost for a 40x60 ft tent: Approximately $1,200 - $2,000

Top 2 Commonly Used Tents for Events

Frame tents and structure tents are the leading choices for a variety of events. Each type brings distinct advantages to the table, securing its place as favorite in the event tent rental industry.

Advantages of Frame Tents

Frame tents are known for their versatility and ability to be installed on various surface types. The absence of center poles in their design frees up the interior space, allowing for numerous layout options and uses. The metal pipe framework not only provides excellent stability against severe weather but also allows customization to align with any event theme.

  • Versatile for any ground surface.
  • Open interior space without center poles.
  • High stability in adverse weather.
Advantages of Structure Tents

Structure tents are renowned for their robust construction and larger unobstructed interior spaces. They feature a strong aluminum frame covered with heavy-duty fabric, which can handle higher wind loads and heavier installations like lighting and decor. This makes structure tents ideal for larger, more elaborate events that require a dependable, weather-resistant covering.

  • Durable frames like aluminum and steel.
  • Quick setup, suitable for short-term occasions.
  • Elegant designs with gable roofings for aesthetic appeal.

Both frame tents and structure tents offer unique features that can enhance any event, from private parties to large-scale corporate functions. Choosing the right tent depends on specific event requirements, including space, aesthetics, and environmental conditions.

Other Factors Influencing Event Tent Rental Cost

Beyond the type of tent, several other factors play crucial roles in identifying the cost of renting an event tent. The size of the tent and various additional fees can significantly affect the total expense.

Impact of Tent Size on Event Rental

Event tent rental costs are mainly figured out by the size of the tent. As tents get larger, they require more materials and labor to set up, which increases the rental cost. Let's break down the costs associated with different tent sizes to help event planners budget accordingly.

  • Small Event Tents:A 10x10 tent is often sufficient for small gatherings or as an addition to bigger event setups. It usually ranges from $100/day to $200/day.
  • Medium Event Tents:The 20x40 tent is frequently used for medium-sized occasions like weddings or corporate gatherings. This tent size uses a good balance between cost and space, typically ranging from $800/day to $1,500/day.
  • Large Event Tents:For larger scale occasions such as celebrations or large wedding events, a 30x60 tent is preferable. This size can accommodate a bigger crowd and more complex setups, with costs ranging from $1,500/day to $3,000/day or more.

Comparison Table: Event Tent Rental Costs by Size

Tent Size Area (sq ft) Typical Capacity Estimated Daily Rental Cost
10x10 100 10-20 guests $100 - $200
20x20 400 30-80 guests $200 - $500
20x40 800 80-160 guests $800 - $1,500
30x40 1,200 120-200 guests $1000 - $2,000
30x60 1,800 140-240 guests $1,500 - $3,000
40x40 1,600 160-300 guests $2,000 - $3,500
40x60 2,400 200-360 guests $2,500 - $4,000
40x80 3,200 240-420 guests $3,000 - $5,000

This table shows a range of common event tent sizes and their approximate rental costs. The capacity varies depending on the event layout (e.g. banquet, theatre, cocktail). The estimated rental cost can also fluctuate based on the tent type, additional features, and regional price differences. Always check with your local suppliers for precise quotes tailored to your specific needs.

Choosing the Right Size for Your Event Tent

Selecting the correct size for an event tent is crucial in handling the rental cost. The size directly influences not only the initial cost but also the comfort and feasibility of the event setup.

Event Tent Rental Cost

The general rule for tent sizing: Typically, event planners use approximately 10 square feet per guest to determine the tent size. This estimate ensures that everyone has sufficient space to move around conveniently, which is crucial for producing a pleasurable atmosphere.

Adjustments based on event type, different types of events require different layouts and space allotments:

  • Cocktail Event:Typically requires less space, about 6 square feet per person, as visitors will primarily stand and mingle.
    • Size Calculations Example: 100 Guests at a Cocktail Event
    • Required Space: 600 square feet.
    • Suggested Tent Size: 20x30 feet.
  • Banquet Event:Needs more space, around 12 square feet per person, to accommodate dining tables and seating.
    • Size Calculations Example: 100 Guests at a Banquet Event
    • Required Space: 1,200 square feet.
    • Suggested Tent Size: 30x40 feet.

By following these guidelines, event coordinators can choose the right size tent for their event, ensuring a successful setup that meets the needs of all guests while staying within budgetary limitations. For specific requirements or custom setups, consulting with our tent rental specialist is advisable. They can provide detailed information and recommendations based on the unique requirements of each event.

Additional Items on Event Tent Rental Costs

When planning an event, understanding all possible costs is crucial, specifically when it pertains to renting tents. Additional expenditures often accompany the base price of the tent rental. These costs can include delivery, setup, and the inclusion of any optional decor components, which can significantly influence the overall budget.

Additional Cost Of Event Tent
  • Delivery and Setup Fees:Delivery fees often depend upon the distance from the rental company to the event location. The further the venue, the higher the delivery costs.
  • Optional Decor Costs:Decor aspects such as chandeliers, specialized lighting, and custom flooring can change a simple tent into an elegant event space. While these additions enhance the aesthetic and atmosphere, they also contribute to the rental cost.
    • Decor Pricing Examples:
    • Lighting: May cost an additional $200 to $500.
    • Flooring: Can range from $300 to $1,000 depending upon the area covered.

These additional fees are not just extra costs but investments in the comfort and success of the event. They contribute to producing a memorable and functional setting for all visitors. Talking about this information with the rental company upfront can help avoid unexpected expenses and ensure a well-planned budget.

Tips for Reducing Tent Rental Costs

Event organizers often look for ways to manage costs while planning memorable events. A significant part of event budgeting involves the cost of tent leasings. Here, we explore useful strategies to keep these costs workable without jeopardizing the quality of your event.

  • Book During the Off-Season:Demand for event tents drops throughout particular times of the year. Planning your event throughout these off-peak periods can secure lower rental rates.
  • Compare Multiple Vendors:Prices and services vary widely among tent rental business. Obtaining quotes from several suppliers ensures you find the very best deal.
  • Opt for Cost-Effective Additional Services:Selecting simpler, more efficient services can also reduce costs. For example, digital signage over standard print can reduce the overall budget.

By implementing these methods, you can effectively control expenses associated with tent leasings. This approach not only keeps your budget in check but also enables flexibility in allocating resources to other locations of your event. Keep in mind, that mindful planning and comparison are key to finding the finest choices that meet both your financial and aesthetic needs.

Frequently Asked Questions About Tent Rentals

When planning an event that requires a tent, many questions develop. Below are detailed answers to help assist you through the process of tent rental for your event.

  • How much of your budget should you allocate to the venue, consisting of tent rental?
    • Typically, you ought to allocate approximately 20-30% of your total event budget to the venue and tent rental. This range guarantees that you can cover the cost of the tent while managing other venue-related expenses. The precise percentage can vary depending on the event's size and the level of customization needed for the tent.
  • What size venue is required for 100 guests?
    • A 20x40 ft tent is usually sufficient for an event with 100 guests, providing about 800 square feet of space. This size permits various setups, including dining and entertainment locations, ensuring visitors can move conveniently around the event space.
  • The number of tables and chairs fit under a 20x40 tent?
    • Under a 20x40 ft tent, you can typically fit 32 round tables, with each table seating 8 guests. This setup is optimal for banquet-style occasions, offering a social yet spacious environment.

Conclusion:

The cost of renting an event tent is influenced by a variety of factors, including the tent’s size, type, and any extra services like setup and decoration. This guide has provided a thorough analysis of these elements to help you navigate the complexities of event planning. Armed with this information, you can approach your event with confidence, knowing you are prepared to make choices that align with both your needs and budget. Should you require further information or wish to discuss your specific event requirements, do not hesitate to reach out. Our goal is to assist you in making your event a standout success.

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Contact Us

Make On-Demand Space Solutions Easier, Faster

SHELTER has a great team of skilled architects ready to support your project or Event at any time.

When you’re ready to start your next business, get in touch with us now, and our architects will get back to you with a quote as soon as possible.

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      [email protected]

Phone Number

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        CN: +86 13928858552

No.1 Huanghe Section,Songshan Road, Chao Tian Industrial Zone,Shilou Town Panyu District,Guangzhou